Necessity of Employee Management System in Business
At present, we can see the wave of technological advancement revolutionizing the way business works. Tremendous transformation in business in terms of organizational culture, employee dimension, working pattern can be seen. When it comes to employee management, there is no exception. Under the piles of workload, clashing schedules and time constraints, it is understandable to see a manager lagging behind to provide employees with all the attention, encouragement, and stimulation. Considering it, we can spot the need of replacing the manual way of employee management. This urges the need of adopting cutting-edge technology –employee management system–which ensures organized, streamlined and structured workforce.
What is Employee Management System?
Imagine a single platform where one can get access to all the essential data of employees around-the-clock at lightning speed. Such platform is provided by employee management system. Storing and managing personal and work related details of the employees digitally instead of paper files or spreadsheet resulting efficiency is just the tip of the ice berg, it can further contribute a great role in outlining effective workforce management.
Here are the significances of Employee Management System in a business organization.
Optimization of workforce
To expect a business growth without the best utilization of the employees is like daydreaming. To break such fantasy, first, we need to know employees’ behavior. As a businessperson or manager, several questions may arise. Are the employees putting enough time and effort in performing their task? Are the tasks performed productive enough? Employee management system can answer it for us. By its timesheet and tracking feature, it helps us to know what employees are up to in just a click. Activities of both office and remote employees can be tracked which helps to organize employees logically. Also, by keeping leave and attendance records, it makes employees more responsible. We can say that, it creates a disciplinary environment leading to workforce optimization.
Safeguards employee rights
As an employee who puts his/her blood, sweat and tears for company’s welfare, should not he/she be honored with all their rights and privileges? In this case too, employee management system has more to offer. There comes a question, how? The system maintains employees’ right to privacy by creating information access privilege only to authorized users keeping their details safe from wrong hands. Further, it ensures that all employees are privileged with fair and timely pay, loan and insurance facility, and all other benefits complied by the government such as social security fund, leave, medical and gratuity fund and so on without any hassle. Such action eventually results healthy bond between employees and organization.
Employee engagement and productivity
Is it possible for an employee to be engaged mentally and emotionally in his job when the only thing company offer is financial incentive? It may satisfy them but may not bring out their passion and loyalty towards work. Employee management system provides us a platform through which we can share our vision, assign precise responsibility, communicate more often, provide feedback and reward based on performance overall creating a strong bond with the workforce. Also, by integrating all the employees in a single platform, it fosters teamwork. Further, through its performance evaluation tool, essential training and developmental programs can be conducted making employees competent and motivated. With all these aids, productivity can be assured in the workplace.
While thinking of the old days, all the data related to employees were recorded manually by specific trained HR personnel resulting to time consumption and possible errors. At present, luckily, no one has to wait several hours in the main office to get their questions answered or to update their information. It is so because the self-service portal in the system allows employees to update some and view their own schedules, payroll, leave and attendance records, benefits/perks, personal info, etc. The time spared by this attribute eventually can be invested into bigger picture increasing efficiency.
Analytical decision making
Effective decision making is a foundation to business success. Likewise, accurate and up-to-date data is the backbone for effective decision making. Back then, trying to get a particular employee data was not a piece of cake unlike today. Presently with a single tap, the system lays out exact information in an instant which has made decision making easier. This feature supports from analyzing data, developing solution, measuring the result to coming up with better plan if found any deviation. We can say that, employee management system helps business flourish by fostering decision making capability of a leader.
Apart from being the company’s greatest asset, human capital is the toughest asset to be managed. As such, employee management practices are not effective enough to make the optimum utilization of employees. Thus, this urges the need of appropriate robust employee management system which acts like a companion in the quest of attaining workforce efficiency and organizational effectiveness.